Privacy Policy

Name and contact details of the controller in accordance with Article 4 (7) GDPR Company: CERA SYSTEM Verschleißschutz GmbH
Address: Am Globus 2, 07629 Hermsdorf, Germany
Telephone: +49 36601 919-0
Fax: +49 36601 919-90
E-Mail: info-cera-de[at]samsongroup.com

Data Protection Officer:
The contact details of our data protection officer are as follows:
Data Protection Officer
Weismüllerstraße 3
60314 Frankfurt am Main, Germany

E-mail: privacy-de{at}samsongroup.com

Security and protection of your personal data

We consider it our primary responsibility to maintain the confidentiality of the personal data you provide to us and to protect it from unauthorised access. That is why we take the utmost care and apply state-of-the-art security standards to ensure the optimal protection of your personal data.

As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the regulations of the German Federal Data Protection Act (BDSG). We have taken technical and organisational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.

Definitions

The legislator requires that personal data are processed lawfully, fairly and in a transparent manner in relation to the data subject (“lawfulness, fairness and transparency”). To ensure this, we inform you about the individual legal definitions which are also used in this privacy policy:

1. Personal data: “Personal data” means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.



2. Processing: “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.



3. Restriction of processing: “Restriction of processing” means the marking of stored personal data with the aim of limiting their processing in the future.



4. Profiling: “Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.



5. Pseudonymisation: “Pseudonymisation” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data cannot be attributed to an identified or identifiable natural person.



6. Filing system: “Filing system” means any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis.



7. Controller: “Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.



8. Processor: “Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.



9. Recipient: “Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.



10. Third party: “Third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.



11. Consent: “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Handling of applicant data

We offer you the opportunity to apply for a job with us (e.g. by e-mail, post or via an online application form). In the following, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.

1. Scope and purpose of data collection: If you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) lit. b DSGVO (general contract initiation) and – if you have given your consent – Art. 6 (1) lit. a DSGVO. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application. If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1) lit. b DSGVO for the purpose of implementing the employment relationship.



2. Data retention period: If we are unable to make you a job offer, if you reject a job offer, or if you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6 Para. 1 lit. f DSGVO) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. This storage serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for continued storage no longer applies. Longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a DSGVO) or if legal storage obligations prevent deletion.



3. Inclusion in the applicant pool: If we do not make you a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and details from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies. Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 para. 1 lit. a DSGVO). The provision of consent is voluntary and is not related to the current application process. The data subject may revoke his or her consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, unless there are legal reasons for retention. The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.



4. Involvement of third-party companies in the application process: For the preparation and implementation of our recruiting activities, we use Intent Brands, Eyleen Sinnhöfer Steinweg 32 98527 Suhl (recruiting service provider). This supports us in the creation of landing pages and the implementation of recruiting campaigns as well as applicant management and has access to your applicant data in this function. We have concluded a contract on order processing with the recruiting service provider, which obligates it to process your personal applicant data exclusively in accordance with our instructions and in compliance with the General Data Protection Regulation. The use of the recruiting service provider is based on Art. 6 para. 1lit. f DSGVO. We have a legitimate interest in using qualified recruiting companies to optimize our employee search.

Lawfulness of processing

The processing of personal data is only lawful if there is a legal basis for the processing. In accordance with Article 6(1)(a)–(f) GDPR, the legal basis for processing may be in particular:

a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

b) the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

c) the processing is necessary for compliance with a legal obligation to which the controller is subject;

d) the processing is necessary in order to protect the vital interests of the data subject or of another natural person;

e) the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

f) the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Information on the collection of personal data

1. In the following, we inform you about the collection of personal data when using our website. Personal data are data such as name, address, e-mail addresses, user behaviour.



2. When you contact us via e-mail or a contact form, the data provided by you (your e-mail address, possibly also your name and telephone number) will be stored by us in order to be able to answer your questions. We will delete the data obtained in this connection after their storage is no longer required, or we will restrict their processing if statutory retention obligations exist.

Collection of personal data when visiting our website

If you visit the website merely for information purposes, i.e. you do not register or do not transmit information otherwise, we will only collect such personal data that your browser transmits to our server. If you wish to view our website, we will collect the following data that is of technical relevance to us to show you our website and ensure stability and security (the legal basis is Article 6(1)(f) GDPR):

• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status / HTTP status code
• Volume of data transmitted in the specific case
• Website from which the request was forwarded
• Browser
• Operating system and its interface
• Language and version of the browser software.

Use of cookies

1. In addition to the above data, cookies are stored on your computer when you visit our website. Cookies are small text files that are stored on your hard disk related to the browser you use and through which certain information is sent to the body having set the cookie. Cookies are not able to execute programs or infiltrate viruses into your computer. They serve to make the internet offering more user-friendly and effective.



2. This website uses the following types of cookies the scope and functionality of which are explained below:
   • o Transient cookies are deleted automatically when you close your browser. They include, in particular, session cookies. They store a so-called session ID with the help of which various requests of your browser can be assigned to the same session. Hence, your computer can be recognised when you return to our website. The session cookies will be deleted when you log out or close the browser.
   
   
   • o Persistent cookies will automatically be deleted after a predefined period which may vary depending on the specific cookie. You may delete the cookies in the security settings of your browser at any time. You may configure your browser setting as you like and, for instance, refuse to accept third-party cookies or all cookies. So-called “third party cookies” are cookies that have been set by a third party, therefore not by the actual website you are currently on. Please note that by deactivating cookies you may not be able to use all functions of this website. We will use cookies to identify you during subsequent visits if you have already registered with us. Otherwise, you need to log in whenever you visit us again.

Further functions and offers of our website

1. Apart from the use of our website merely for information purposes, we offer various services which you may use if you are interested in them. To this end, you are usually requested to submit additional personal data which we will use for providing the relevant service and to which the above principles of data processing apply.


2. Occasionally, we may use external service providers to process your data. Such service providers are carefully selected and commissioned by us, are bound to our instructions and are regularly monitored and inspected.


3. Moreover, we may transmit your personal data to third parties when sales actions, sweepstakes, contracts or similar services are offered by us together with partners. You will be provided with more detailed information upon entering your personal data or below in the description of the offer.


4. If our service providers or partners are located in a state outside the European Economic Area (EEA), we will inform you about the consequences of this fact in the description of the offer.

Children

Our products and services are intended exclusively for adults. Persons under the age of 18 should not submit any personal data to us without the consent of their parents or legal guardians.

Rights of the data subject

1. Withdrawal of consent: If the processing of personal data is based on a granted consent, you have the right to withdraw the consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

You can contact us at any time to exercise your right of withdrawal.
2. Right to confirmation: You have the right to obtain from the controller confirmation as to whether or not personal data concerning you are being processed. You can request confirmation at any time using the contact details above.
3. Right of access: If personal data are processed, you can request information about these personal data and about the following information at any time:
   
   • the purposes of the processing;
   • the categories of personal data concerned;
   • the recipients or categories of recipient to whom the personal data has been or will be disclosed, in particular recipients in third countries or international organisations;
   • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
   • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
   • the right to lodge a complaint with a supervisory authority;
   • where the personal data are not collected from the data subject, any available information as to their source;
   • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
   
   Where personal data are transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer. We shall provide a copy of the personal data undergoing processing. For any further copies you request, we may charge a reasonable fee based on administrative costs. Where you make the request by electronic means, and unless otherwise requested, the information shall be provided in a commonly used electronic form. The right to obtain a copy referred to in Paragraph 3 shall not adversely affect the rights and freedoms of others.


4. Right to rectification: You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.


5. Right to erasure (“right to be forgotten”): You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and we shall have the obligation to erase personal data without undue delay where one of the following grounds applies: The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed. The data subject withdraws consent on which the processing is based according to Article 6(1)(a), or Article 9(2)(a) GDPR, and where there is no other legal ground for the processing. The data subject objects to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR. The personal data have been unlawfully processed. The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject. The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR. Where the controller has made the personal data public and is obliged pursuant to Paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
6. The right to erasure (“right to be forgotten”) does not exist insofar as the processing is necessary: for the exercise of the right to freedom of expression and information; for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject; or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; on the grounds of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR; for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right referred to in Paragraph 1 is likely to make impossible or seriously prejudice the achievement of the purposes of such processing, or for the establishment, exercise or defence of legal claims.


7. Right to restriction of processing You have the right to request us to restrict the processing of your personal data if one of the following conditions is met: the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data, the processing is unlawful and the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data; the controller no longer needs the personal data for the purposes of the processing, but the data subject needs them for the establishment, exercise or defence of legal claims, or the data subject has objected to the processing pursuant to Article 21(1) GDPR, as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject. Where processing has been restricted under the above provisions, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. To exercise the right to restrict processing, the data subject may contact us at any time using the contact details provided above.


8. Right to data portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where: the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) or on a contract pursuant to Article 6(1)(b) GDPR and the processing is carried out by automated means. In exercising the right to data portability pursuant to Paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The exercise of the right to data portability does not affect the right to erasure (“right to be forgotten”). That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.


9. Right to object: You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims. Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications. Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), you, on grounds relating to your particular situation, have the right to object to processing of personal data concerning you, unless the processing is necessary for the performance of a task carried out for reasons of public interest. You can exercise the right to object at any time by contacting the respective controller.


10. Automated individual decision-making, including profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision: is necessary for the conclusion or performance of a contract between the data subject and the controller, is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or is made with the data subject’s explicit consent. The controller shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. The data subject may exercise this right at any time by contacting the respective controller.


11. Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to you infringes this Regulation.


12. Right to an effective judicial remedy against a supervisory authority: Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you have the right to an effective judicial remedy where you consider that your rights under this Regulation have been infringed as a result of the processing of your personal data in non-compliance with this Regulation.

Processor

We use external service providers (data processors), e.g. for the dispatch of goods, newsletters or payment processing. A separate order processing agreement has been concluded with the service provider to ensure the protection of your personal data. We work together with the following service providers:

1&1 Internet SE
Elgendorfer Str. 57
56410 Montabaur